Ch 3

Formal Letter

CPE formal letter · correct register · opening/closing conventions

The C2 formal letter

Writing Part 2 — to an editor, organisation or official

Purpose
respond to something, argue a case, complain or recommend
Length
280–320 words
Register
formal; measured and persuasive
Must have
clear reason · logically developed argument · courteous but firm tone · formal close

Structure

Argue your case

Opening
I am writing in response to… · I wish to express my concern regarding…
Point 1
challenge an assumption, with evidence
Point 2
a second argument, with an example
Concession
acknowledge the other side — then answer it
Close
a clear call to action · Yours faithfully / sincerely

C2 persuasive formal language

Firm but courteous

Challenging
The article rests on the assumption that… · This bears little resemblance to reality.
Conceding
While I appreciate that…, I believe… · I do not suggest that…
Evidence
A significant proportion of households… · My local library, for instance, …
Urging
I would urge your readers to recognise that…

Model

A letter to an editor — follow the argument

A letter — 285 words
Dear Editor,

I am writing in response to your recent article, 'Is the Public Library Finished?', which argued that libraries have become an expensive luxury in an age when information is freely available online. While I appreciate that the article raised legitimate questions about public spending, I believe its central conclusion is fundamentally mistaken.

Firstly, the article rests on the assumption that a library is merely a store of information. This may once have been true, but it bears little resemblance to the reality of most modern libraries. My local library, for instance, offers homework clubs, language exchanges, digital skills workshops for older residents and a quiet place to study for students who have no such space at home. Its value lies not only in the books on its shelves but in its role as one of the few remaining public spaces where people of all ages and backgrounds can spend time without being expected to spend money.

Secondly, the claim that 'everyone has internet access' is, regrettably, untrue. A significant proportion of households still lack reliable broadband, and for many people the library provides their only means of applying for jobs, completing official forms or accessing online learning. Closing libraries would therefore disproportionately affect those who can least afford to lose them.

I do not suggest that libraries should be immune from change. On the contrary, they must continue to adapt, both in the services they offer and in the way they reach new users, if they are to remain relevant. However, I would urge your readers, and indeed local councils, to recognise that a well-run library is not a luxury but an investment in the community as a whole.

Yours faithfully,

Daniel Okafor

Common mistakes

Where candidates lose marks

Your article is stupid and wrong.
→
I believe its central conclusion is fundamentally mistaken.
firm, never rude
No concession
→
I do not suggest that libraries should be immune from change.
acknowledging the other side is persuasive
Dear Editor … Yours sincerely
→
Dear Editor … Yours faithfully
faithfully when you do not use a name
Repeating the same point
→
Firstly, … Secondly, …
develop distinct arguments

Your turn

Say it first, then write it

Argue out loud.

1
A newspaper says teenagers waste their free time. Respond.
2
Challenge one assumption with evidence.
3
Concede one point, then answer it.
4
End with a clear call to action.

Recap

Open
I am writing in response to…
reason
Argue
challenge + evidence
rests on the assumption that…
Concede
While I appreciate that…
balance
Close
I would urge…
Yours faithfully,