Writing Part 2 — for a teacher, club or local council
Purpose
describe a situation, report what people said, make recommendations
Length
140–190 words
Tone
neutral to formal; impersonal
Must have
a title · headings · clear paragraphs · recommendations at the end
Structure
Use headings
Title
Improving Our Town's Sports Centre
Introduction
the aim of the report and how you got the information
Main sections
2–3 headed sections: what is good, what is not, suggestions
Recommendations
what should be done — only here
Useful language
Report phrases
Aim
The aim of this report is to… · This report describes…
Method
Information was gathered by means of a survey of…
Findings
Most people seem to feel that… · The majority of those surveyed…
Recommending
I would therefore recommend… · It is recommended that…
Impersonal style
Facts first, opinions last
Not
I think the buses are really bad.
But
Several people complained that the buses were unreliable.
Not
Everyone says the café is terrible.
But
It was generally agreed that the café needs improving.
Model
Notice the headings and the impersonal phrases
A report — 141 words
Improving Our Town's Sports Centre
Introduction The aim of this report is to describe the current facilities at the sports centre and to suggest improvements. Information was gathered by means of a survey of 50 young people who use the centre.
Current situation Most people seem to feel that the swimming pool is excellent and well looked after. However, the majority of those surveyed complained that the gym equipment is old and that there are not enough classes in the evenings.
Suggestions Several respondents suggested adding climbing and dance classes. It was also generally agreed that the café should offer healthier food at lower prices.
Recommendations I would therefore recommend replacing the oldest gym equipment first and introducing at least two new evening classes. If these changes are made, I believe that far more young people will use the centre regularly.
Common mistakes
Where candidates lose marks
No headings
→
Introduction · Current situation · Recommendations
a report always has headings
Dear Sir or Madam,
→
A title, then Introduction
a report is not a letter
I love the pool!!
→
The pool is considered excellent by most users.
neutral, impersonal tone
Recommendations in every paragraph
→
Recommendations only at the end
keep facts and recommendations apart
Your turn
Say it first, then write it
Plan a report out loud, then write 140–190 words.
1
Topic: transport for young people in your town. What is your title?